Back Office Executive

OB DESCRIPTION 

Position: Back Office Executive – Documentation/Tendering & Documentation 

Specialist. 

Department: Sales Team​

Location: Mumbai​

Reporting To: Sales & Projects Team.​

Industry: Commercial Interior Design & Execution 

1. Role Purpose 

The Back Office Executive – Documentation/ Tendering & Documentation Specialist will be 

responsible for preparing, compiling, formatting, maintaining and submitting project-related 

technical documentation for various interior works and materials. 

The role will primarily involve creating Technical Data Sheet (TDS) submission packages for 

individual items such as Ceiling, Walls, Flooring, Doors, Glass, Furniture, Finishes, etc. 

The candidate will ensure that all required documents are accurately compiled, properly 

formatted, systematically arranged and ready for submission to the Client. 

Job Overview 

We are seeking a detail-oriented Tendering & Documentation Specialist to handle end-to-end 

documentation, client empanelments, tender submissions, visual presentations, and basic 

compliance support for our interior design firm. 

Key Responsibilities: 

∙Empanelments: Prepare, track, and manage registration packages and credentials for 

corporate, institutional, and government client empanelments. 

∙Tender Management: Source, compile, and submit complete tender packages (Technical 

Bids, BOQs, EMDs, and statutory forms) on e-procurement portals. 

∙Presentations & Editing: Design client pitch decks and project portfolios 

(PowerPoint/Canva) and perform basic editing on site photos, logos, and floor plans 

(Photoshop/Illustrator). 

Key Requirement:​

Excellent MS Excel + MS Word + PDF Editing skills using Canva with strong attention to 

detail and documentation discipline. 

Experience: 

Preferred Experience: 1–4 years in documentation, back-office operations, project 

documentation, construction, interior design, architecture, engineering or a related industry. 

Candidates with strong MS Office and documentation skills from other industries may also be 

considered. 

Ideal Candidate Profile: 

The ideal candidate should be someone who is highly proficient in Microsoft Office and 

comfortable working extensively on Excel, Word and PDF documents. 

This is a documentation-intensive back-office position and does not require the candidate to be 

primarily involved in sales or site execution. The person should enjoy structured, repetitive and 

detail-oriented work and should be capable of maintaining a high level of accuracy across 

multiple project documentation packages. 

Salary: Upto Rs. 30,000/-