Operations Executive
Location: Bangalore
Experience: 1–4 Years
Employment Type: Full-Time
Department: Operations
Position Overview
We are seeking a detail-oriented and proactive Operations Executive to support day-to-day business operations and ensure seamless coordination across sales, vendors, finance, warehouse, and internal teams. The ideal candidate will be responsible for managing operational documentation, order processing, reconciliations, and vendor coordination while ensuring accuracy, compliance, and timely execution of operational activities.
Key Responsibilities
Order Processing & Documentation
- Acknowledge and process Proforma Invoices (PI) accurately and within defined timelines.
- Create and manage Sales Orders (SO) based on approved Proforma Invoices.
- Handle Model Number creation and ensure accurate system mapping.
- Maintain complete and accurate operational records and documentation.
Vendor Management & Registration
- Process and maintain Vendor Registration Forms with complete and verified information.
- Coordinate with vendors to obtain required documentation and resolve discrepancies.
- Ensure vendor records remain updated and compliant with organizational requirements.
Reconciliation & Operational Control
- Perform reconciliation of sales orders, invoices, deliveries, and internal records.
- Identify discrepancies and coordinate with relevant stakeholders for timely resolution.
- Ensure accuracy and consistency across operational data and documentation.
Packing List & Dispatch Coordination
- Prepare, verify, and maintain packing lists for dispatch and shipment activities.
- Coordinate with warehouse and logistics teams to ensure timely order execution.
- Support smooth movement of goods through accurate documentation and tracking.
Cross-Functional Coordination
- Collaborate with Sales, Finance, Warehouse, Procurement, and Vendor teams for efficient order processing.
- Facilitate smooth communication between departments to avoid operational delays.
- Escalate critical issues and bottlenecks to management when required.
Reporting & Compliance
- Generate operational reports and MIS as required by management.
- Ensure adherence to company policies, SOPs, and compliance requirements.
- Support process improvements to enhance operational efficiency and accuracy.
Required Skills & Competencies
- Strong attention to detail and documentation accuracy.
- Good communication and stakeholder coordination skills.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Excel and reporting tools.
- Experience working with ERP systems or order management platforms is preferred.
- Strong analytical and problem-solving abilities.
- Process-driven and proactive approach to work.
Qualifications & Experience
- Bachelor's degree in Commerce, Business Administration, Operations, or a related field.
- 1–4 years of experience in operations, order processing, back-office operations, coordination, or related functions.
- Experience in documentation management, reconciliation, and vendor coordination will be an added advantage.
What We Offer
- Opportunity to work across end-to-end business operations.
- Exposure to cross-functional teams and process-driven environments.
- Learning and growth opportunities within operations and business management.
- Collaborative and professional work culture.
- Competitive compensation and career development opportunities.
